Introduction, Acceptance, Definitions, and Modifications
Welcome to the xcv.ai website located at https:// xcv.ai/ (the “Website”) which includes all subdomains
present and future. We hope you enjoy your visit and/or use of the Website.
By visiting and/or using the Website, you agree to be bound by the terms of this Privacy Policy (the
“Policy”). By submitting Personal Information to us or on or through the Website or via other means, you
consent to xcv.ai’s collection, use, and disclosure of such Personal Information (as that term is defined
hereinbelow) in accordance with this Policy (as amended from time to time) and as permitted or required by
law. If you are an individual using the Website on behalf of a corporation, partnership, or other legal
organization (hereinafter “Legal Entity”), you represent and warrant that you have the capacity and
authority to accept the Policy on behalf of the Legal Entity, and hereby agree to be the collection, use,
and disclosure of Personal Information on behalf of that Legal Entity.
The Website is owned and operated by xcv.ai Inc., a federally-incorporated corporation in the Province of
Ontario, Canada. Where the present Policy refers to “ xcv.ai”, it may refer to xcv.ai and/or its officers,
directors, employees, affiliates, agents, or representatives, depending on the context. Any reference to
“we”, “our”, or “us” in this Policy shall also refer to xcv.ai.
In this Policy, a Website visitor or the Legal Entity they represent (depending on the context), may be
referred to as “you” or “your”.
xcv.ai reserves the right, at any time and without prior notice, to modify or replace any of the Policies.
Any changes to the Policy can be found at this URL. It is your responsibility to check the Policy
periodically for changes. Your use of the Website following the posting of any changes to the Policy
constitutes acceptance of those changes. If we make any substantial changes to the Policy that materially
affect the way we treat your Personal Information, we will use commercially reasonable efforts to notify
you by posting a prominent notice upon your first visit to the Website following those changes.
If you have any questions about the Policy or if you wish to inquire about and/or access any Personal
Information xcv.ai holds about you,
please contact: info@ xcv.ai
xcv Inc.
18 Wynford Drive,
Suite 306
Toronto
ON M3C 3S2
General Statement of Privacy and Protection of Personal Information
xcv.ai takes your privacy and security of Personal Information very seriously. We have provided a secure
environment and this strict Policy that describes the limited ways the information is used and the limited
access to such information.
What Does This Privacy Policy Cover?
This Policy covers the treatment of personally-identifiable information, i.e. any information that
identifies an individual or Legal Entity or can be used in conjunction with other information to identify
an individual or Legal Entity (“Personal Information”) when you voluntarily submit this information and
other information gathered by xcv.ai when you are using or accessing the Website. This Policy also covers
xcv.ai’s treatment of any Personal Information that xcv.ai may share with its business partners or other
third parties under very limited circumstances.
This Policy does not apply to the general practices and treatment of information (whether personal or not)
by third parties that xcv.ai does not own or control, including but not limited to any third-party
websites or services that you elect to access through the Website or via a link from the Website
(“Third-Party Website”), or to individuals that xcv.ai does not manage or employ. While we attempt to
facilitate access or link only to those Third-Party Websites that share our respect for your privacy, we
cannot take responsibility for the content or privacy policies of those Third-Party Websites. We encourage
you to carefully review the privacy policies of any Third-Party Website you access.
Finally, this Policy does not cover any Personal Information you send to xcv.ai via any non-secured mode
of communications such as email, Facebook or Twitter, as communications via these methods may be subject
to interception, loss, or alteration. While we welcome your comments and suggestions sent to us in this
manner, we encourage you to carefully examine what Personal Information you send to xcv.ai via these
methods.
No Collection of Personal Information as a Matter of Course
xcv.ai does not, as a matter of course, gather any of your Personal Information while you are visiting the
Website, unless you are asked to provide such information, for example by submitting information through a
contact form. Personal Information is only gathered with your informed consent. Where you have provided
Personal Information, it will only be used for the stated purpose or use, as described in the next section
of this Policy.
Personal Information Collected and its Uses
The following is an exhaustive list of Personal Information collected from you when you use the Website
and what we use it for. You acknowledge that you are submitting this Personal Information with your
informed consent. When you submit Personal Information about the Legal Entity you represent, you represent
and warrant that you have the capacity and authority to submit such Personal Information on their behalf.
“Contact Information”: If you fill out any of our contact forms on the Website, you will be asked for
Personal Information including your name, company name, address, phone number, and email address. We only
use this Contact Information to respond to your inquiry or request and to send you more information if
applicable, such as a white paper you have requested.
“Chat / Message Information”: If you use our online chat services, you will be asked to enter Personal
Information including your name, email, and phone number. We only use this Chat / Message Information to
respond to your message if the chat is offline or further communicate with you (if necessary) after a live
chat session.
“Registration Information”: If you request an xcv.ai free trial, you will be asked to enter the following
Personal Information: your first and last names, organization or company name, phone number, and email
address. We use this Registration Information to communicate with you about your free trial, to determine
your eligibility for your free trial, and if accepted, to create an account for you in order to use and
manage your free trial.
xcv.ai uses only industry best practices (physical, electronic, and procedural) in keeping any data
collected (including Personal Information) secure. The Website is hosted on xcv.ai’s own servers and as
such is protected by our very high standard of security.
Non-disclosure of Personal Information to Third Parties
Except as provided in the previous section in this Policy on Security of Information, the next paragraphs
of this section, and the next section in this Policy on Email Communication, xcv.ai does not divulge any
Personal Information gathered via the Website to third parties. Moreover, xcv.ai does not sell, rent,
trade license or otherwise transfer any Personal Information regarding its Website visitors or users to
third parties. Only the employees, agents, subcontractors, officers, directors, or assigns of xcv.ai (or
of xcv.ai’s affiliates) are responsible for the management and development of the Website, and only these
individuals have access to the information collected there. These employees, agents, subcontractors,
officers, directors or assigns all have been instructed to comply with the Policy.
Notwithstanding anything in the Policy to the contrary, we may share any information we have collected
about you or that you have submitted:
(1) in response to subpoenas, court orders, or legal process, or to establish, protect, or exercise our
legal rights or defend against legal claims or demands;
(2) if we believe it is necessary in order to investigate, prevent, or take action regarding illegal
activities, fraud, or situations involving potential threats to the safety of any person, or any violation
of any other agreement you may have with xcv.ai;
(3) if we believe it is necessary to investigate, prevent, or take action regarding situations that
involve abuse of the Website infrastructure or the Internet in general (such as voluminous spamming,
denial of service attacks, or attempts to compromise the security of the Website infrastructure or the
Website generally);
(4) to a parent company, subsidiaries, joint ventures, or other companies under common control with xcv.ai
(in which case we will require such entities to honor this Policy);
(5) if xcv.ai merges with another entity, is subject to a corporate reorganisation, or sells or transfers
all or part of our business, assets, or shares (in which case we will require such entity to assume our
obligations under this Policy, or inform you that you are covered by a new privacy policy).
Where you share or like content from the Website via social media such as your Facebook, Youtube,
LinkedIn, or Twitter (“Third-Party Service”) account, we may transfer Personal Information to the
Third-Party Service (your Third-Party Service login credentials) if you are not already logged in to the
Third-Party Service on the computer or device being used. Your Personal Information is transferred
securely and only used in order to share or like the Website content.
Email Communications and Compliance with Anti-Spam Laws
xcv.ai’s practices with regards to its email practices are designed to be compliant with anti-spam laws,
specifically, the law unofficially called “CASL”, or Canada’s Anti-Spam Law. If you believe you have
received an email in violation of this law, please contact us using the contact information further up in
this Policy.
Limited Gathering of Information for Statistical, Analytical, and Security Purposes
xcv.ai automatically collects certain information using third-party analytics programs Google Analytics
(the “Analytics Programs”) to help us understand how our users use the Website, but none of this
information identifies you personally. For example, each time you visit the Website, we may automatically
collect your IP address, browser and computer type, access times, the web page from which you came, and
the web page(s) you access (as applicable). We use information collected via the Analytics Programs in
this manner only to better understand your needs and the needs of the Website and its users in the
aggregate. xcv.ai also makes use of information gathered for statistical purposes to keep track of the
number of visits to the Website and the specific pages on the Website with a view to introducing
improvements.
Your IP address and other relevant information may be used in order to trace any fraudulent or criminal
activity or any activity in violation of any other agreement you may have with xcv.ai.
Verification, Correction, and Deletion of Personal Information
You have the right to (i) verify what Personal Information xcv.ai holds about you; (ii) ask for your
Personal Information to be corrected or updated; and (iii) withdraw your consent to the use by xcv.ai of
your Personal Information and have it deleted from our records. If you wish to inquire about and verify
and/or correct Personal Information xcv.ai holds about you, or if you wish to have all your Personal
Information permanently deleted from our records, please contact us using the contact information further
up in this Policy. Please note that deletion of your Personal Information may make it impossible for you
to use the Website, or certain portions thereof including but not limited to your free trial. If you
request deletion of your Personal Information, xcv.ai reserves the right to retain some of your Personal
Information for a reasonable time in order to satisfy our legal obligations, or where we reasonably
believe that we have a legitimate reason to do so.
Transfer of Personal Information Outside Your Home Jurisdiction
Website users may access the Website from any country in the world. xcv.ai and its third-party vendors,
including service providers, are located in the United States, Canada, and Mexico. You acknowledge that
xcv.ai and our third-party vendors may be located in jurisdictions or countries where the privacy laws may
not be as protective as those in your home country, state, province, or other governmental jurisdiction,
and consent to the transfer of your Personal Information to such countries. Without limiting the
generality of the foregoing, Website visitors in the European Union acknowledge and agree that their
Personal Information may be transferred to the United States.
Tracking Technology (“Cookies”)
xcv.ai uses tracking technology (“cookies” and related technology such as tags, pixels, and web beacons)
on the Website and by visiting or using the Website you agree to their use. Cookies are small text files
placed on your hard drive or memory when you visit a website, in order to track use and to improve the
user experience by storing certain data on your computer or device.
Your browser or device can be set to refuse cookies or delete them after they have been stored. Please
refer to your browser or device’s help section for instructions. Please note that deleting or refusing
these cookies may reduce your user experience by requiring you to re-enter certain information.
Risks Associated with the Internet
Despite xcv.ai’s best efforts to ensure that third parties will not access or obtain your Personal
Information through your use of the Website, complete confidentiality and security cannot currently be
guaranteed on the Internet. Communication via the Internet is subject to interception, loss, or
alteration. You acknowledge and agree that xcv.ai cannot be held responsible for damages resulting from
the transmission of confidential information or Personal Information over the Internet and that such
communications are at your own risk.
Links to Third-Party Websites
From time to time xcv.ai may provide links to other websites or services not covered by the present
Policy. We encourage you to read the privacy policy of any website or service linked to from the Website
and to be careful when submitting any information, including your Personal Information, to them.
xcv.ai, its affiliates, or their respective officers, directors, employees, affiliates, agents, partners,
principals, licensors, representatives, successors and assigns, will not be held liable for any losses or
damages, direct or indirect, pecuniary or not pecuniary, resulting from the misuse of any information
collected by any third party, or any misuse of any information collected through the Website, not in
violation of the Policy.
Compliance with Privacy Laws
This Policy and xcv.ai’s practices, in general, are designed to be in compliance with Canada’s Personal
Information Protection and Electronic Documents Act (“PIPEDA”, S.C. 2000, c. 5) and Ontario’s An Act
Respecting the Protection Of Personal Information in the Private Sector (R.S.Q. c. P-39.1). If you have
any questions regarding this compliance, please contact us using the contact information further up in
this Policy.
